Shared team calendar
You set the shifts and assign people to them. Everyone finds the up-to-date schedule on the web and in the mobile app, with no file to send round.
Teams. Floor, Kitchen, Bar: each one sees its own calendars.
Assigned shifts. Every shift shows its time and the people on it.
Reminders. By notification or email, before the shift.
Free for up to 3 users, no credit card.
Example: three days in a seven-person restaurant.
The example follows a seven-person restaurant. The principle is the same for a shop, a charity or a site crew.
Floor, Kitchen, Bar: you group the people who work together. Each person gets an email invitation, or a simple username if they have no email address.
Lunch service, prep, team meeting: each shift has a time and the people assigned. Each team has its own calendar and color.
Inès, Karim and Léa find the floor shifts on their phone, in the app or the browser. If something comes up, they comment directly on the shift.
From the first typical week to sharing with a temp.
Action 1
Create a shift once and choose its recurrence: it comes back every day, every week or every month. Duplicate it for another day. Later, change a single date or all the following ones.
Action 2
Five views: month, week, 3 days, day and list. A filter by team, by calendar or by person isolates what you need. Here, the kitchen only.
Swipe the image to see the rest
Action 3
Something came up? On a computer, grab the shift and drop it on another day or time. There is only one schedule, so the change applies to the whole team.
Swipe the image to see the rest
Action 4
Add a reminder to an event: the people assigned receive it by notification or email, minutes, hours or days before. Anyone can leave a comment on the shift, and the people assigned are notified.
Action 5
A calendar can be opened through a public link, with or without a password: handy for a temp or a contractor with no account. You import from Google Calendar, ICS or CSV, and export to ICS or CSV.
You choose each person's role when you create their account.
| Right | Consultant Consultant Reads | User User Schedules | Admin Administrator Organizes |
|---|---|---|---|
| See the calendars of their teams | Yes | Yes | Yes |
| Receive reminders and comment | Yes | Yes | Yes |
| Create events in shared calendars | No | Yes | Yes |
| Manage teams, calendars and accounts | No | No | Yes |
In the example: Léa, a temp, is a Consultant. Inès, head waiter, is a User. Sarah, head chef, is an Administrator.
The account that creates the organization is the Director: it has administrator rights and also manages the subscription.
You enter the typical week once. After that, you only touch the exceptions.
The schedule lives online. You change it, and everyone has the right version.
You create your team members' accounts, even without an email address.
Everyone opens the schedule on their phone and finds their name.
The same tool, with the words of your trade.
Lunch and dinner services, split shifts, weekend temps.
Opening, closing and rotas, for one shop or several.
One calendar per client or project, freelancers included.
Volunteer shifts and activities, free for up to 3 users.
Rounds, on-call shifts and replacements.
Crews assigned per site, with the address on every event.
A calendar viewed by a whole team, in which every event carries the people assigned to it. In Planning Copilot, a calendar is attached to one or more teams: their members see it, the others do not.
To receive reminders and comment, yes: they get an email invitation, or a simple username if they have no email address. To view only, a calendar can be shared through a public link, with or without a password.
Yes. Planning Copilot imports Google Calendar calendars as well as ICS and CSV files, and exports each calendar in ICS format.
3 users, 1 team and 1 shared calendar, with no time limit and no credit card. Paid plans, from €5 to €40 per month, are free for 3 months.
One schedule, always up to date
The same calendar for the whole team, on the web and on mobile.
Everyone knows when they work
Their name on every shift, a reminder by notification or email.
Free for up to 3 users
No credit card. First schedule ready in 3 minutes.
Create your first schedule in three minutes.
Free for up to 3 users · No credit card
Download the Planning Copilot app on your smartphone and keep control of your schedules wherever you are.
